1. Introduction

Engadine Dragons Junior Rugby League Football Club ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you use our website, mobile applications (iOS and Android), and club management services.

By using our services, you agree to the collection and use of information in accordance with this policy. If you do not agree with our policies and practices, please do not use our services.

2. Information We Collect

2.1 Player Information

For registered players, we collect:

• Full name (first name and last name)
• Date of birth
• Email address
• Mobile phone number
• Health concerns or medical information (as provided)
• Team assignments and roster information
• Game statistics (tries, goals, field goals, best and fairest points)
• Jersey numbers
• Player photographs (game sheet photos)

2.2 Manager and Coach Information

For team managers, coaches, and club staff, we collect:

• Full name (first name and last name)
• Email address
• Mobile phone number
• Manager ID (e.g., EDM0001)
• Restoration code (for account recovery)
• Certification status and qualifications
• Team assignments and roles

2.3 Technical Information

When you use our website or mobile applications, we automatically collect:

• Device information (device type, operating system)
• IP address
• Authentication tokens and session data
• Usage data and analytics
• Error logs and diagnostic information

3. How We Use Your Information

We use the collected information for the following purposes:

• Club Operations: Managing team rosters, game schedules, and player assignments
• Statistics Tracking: Recording and displaying player game statistics, achievements, and leaderboards
• Communication: Sending important club updates, game information, and administrative notices
• Account Management: Authenticating users, managing access to club management systems, and providing account recovery
• Game Management: Recording game results, player statistics, and game sheet photos
• Administrative Functions: Managing staff assignments, team rosters, and club administration
• Service Improvement: Analyzing usage patterns to improve our services and user experience
• Compliance: Meeting legal obligations and ensuring compliance with club policies

4. Data Storage and Security

We take the security of your personal information seriously:

• Secure Storage: Your data is stored on secure servers with appropriate access controls and encryption
• Access Control: Only authorized club administrators and assigned team managers have access to relevant data
• Authentication: We use secure authentication methods including restoration codes for account recovery
• Data Backups: Regular backups are performed to prevent data loss, with appropriate security measures
• Audit Logging: All data changes are logged for security and compliance purposes

While we strive to protect your personal information, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security, but we implement industry-standard security measures.

5. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• Within the Club: Authorized club administrators, team managers, and coaches may access relevant player and team information for club operations
• Competition Organizations: We may share player statistics and game results with league organizations as required for competition participation
• Legal Requirements: We may disclose information if required by law, court order, or governmental regulation
• Service Providers: We may share limited information with third-party service providers who assist in operating our services (e.g., hosting providers), subject to confidentiality agreements
• Emergency Situations: We may share health information with medical professionals in emergency situations

6. Data Retention

We retain your personal information for as long as necessary to:

• Provide our services and manage club operations
• Maintain historical records of player statistics and achievements
• Comply with legal obligations
• Resolve disputes and enforce agreements

When you request account deletion, we will delete your personal information within a reasonable timeframe, except where we are required to retain it for legal or administrative purposes (e.g., historical game statistics).

7. Your Rights and Choices

You have the following rights regarding your personal information:

• Access: You can request access to your personal information held by us
• Correction: You can request corrections to inaccurate or incomplete information
• Deletion: You can request deletion of your personal information, subject to legal and administrative requirements
• Opt-Out: You can opt out of certain communications, though we may still send essential administrative messages
• Data Portability: You can request a copy of your data in a portable format

To exercise these rights, please contact us using the information provided in the "Contact Us" section below.

8. Children's Privacy

Our services are used to manage junior rugby league players, including children under the age of 18. We collect and process information about children only with:

• Parental or guardian consent
• Consent obtained through the registration process
• Information necessary for club operations and player safety

Parents and guardians have the right to access, correct, or delete their child's information. If you believe we have collected information from a child without proper consent, please contact us immediately.

9. Third-Party Services

Our website and mobile applications may contain links to third-party websites or services. We are not responsible for the privacy practices of these third parties. We encourage you to review the privacy policies of any third-party services you access.

Our mobile applications may use third-party services for:

• Analytics and usage tracking
• Error reporting and diagnostics
• Push notifications (with your consent)

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any material changes by:

• Posting the updated policy on our website
• Updating the "Last Updated" date at the bottom of this page
• Sending email notifications for significant changes (where applicable)

Your continued use of our services after any changes indicates your acceptance of the updated Privacy Policy.

11. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us: